Finance
PM Calendar – National Return Requirements
We have, together with input from a Practice Manager Supporter and PCN Manager, produced this PM Calendar – National Return Requirements as a calendar, which we hope could be a useful resource as an aide memoire.
One GP has been quoted as saying that “it just illustrates to me how complicated our contracts are and how much unseen work our PM’s/Admin teams undertake in the background on Partners behalf!”
Page Contents
- Annual Contract Update
- Area Teams
- Certification / Forms
- Childcare Vouchers
- Controlling Expenditure
- CQRS
- Dispensing Practices
- End of Year Checklist 22/23
- Enhanced Services – Directed
- Enhanced Services – Locally
- Fraud Prevention and Probity
- General Accounting
- Gift Register
- GP Collections
- ICSs (Integrated Care Systems)
- NHS Pension Administration
- NI Calculator (BMA)
- Payroll
- Primary Care Support England (PCSE)
- QOF
- Statement of Financial Entitlement (SFE)
- Vaccines and Immunisations
- VAT
- Webinars & Podcasts on Finance
Annual Contract Update
- See our Update to GP Contract
- NHSE – General Practice Pay Transparency:- Guidance
Area Teams
- Check your local contacts https://www.england.nhs.uk/about/regional-area-teams/
- Check with what returns are due
- Check how the returns are claimed
- Check how often returns are required
- Check when monies are due
Certification / Forms
Information on certification and what is / is not chargeable can be found at:
Childcare Vouchers
- Whereby staff can sacrifice a percentage of their salary in return for childcare vouchers. The recipient receives tax relief on their contribution and the employer receives a lower NI bill. There are several similar schemes available
- See the following links for more information:
Controlling Expenditure
- Look at best value purchasing – perhaps working collaboratively with other practices
- Review annually all ongoing contracts
- Look at best use of payment and income terms
- Use efficient stock control – stationery & clinical supplies. Check clinical supplies and PSD/PGD/FP34 use
- Check the bookkeeping and invoice logging in the practice
CQRS
- Essential for returns – Login at https://login.cqrs.nhs.uk/cas/login
- NHS Digital host details for the CQRS including a user guide and training.
- Training can also be accessed via http://insightsol.co.uk/
- CQRS Local – for local incentive scheme claims. YouTube video overview.
End of Year Checklist 22/23
Once again, we have experienced a very unusual year with many contract changes, variations and activities stood up and down which all makes year end very tricky. Please see our End of Year March 2023 checklist to help with this, we are aware there may be variations between areas and would suggest the document can be used as a guide.
Useful Templates:
Blank Outturn document 2023-4 listing income and expenditure
Enhanced Services – Directed
Wessex LMCs: Enhanced Services
- Check which ones you have signed up to provide
- Check what returns are due
- Check how the returns are claimed
- Check how often returns are required
- Check when monies are due
Enhanced Services – Locally
- Offered by ICBs
- Check which ones you have signed up to provide
- Check what returns are due
- Check how the returns are claimed
- Check how often returns are required
- Check when monies are due
Fraud Prevention and Probity
- Ensure you have a Fraud Prevention Policy (examples can be found on Practice Index/ First Practice Management)
- Ensure this includes policies and procedures to cover Bribery and Tax Evasion
General Accounting
- Ensure you are aware / in control of the following – with advice from your accountant
- Income/expenditure budget
- Petty cash control
- Partnership tax & saving
- Partners’ drawings
- Partnership shares
- Financial year ends: payroll, pension, accounting & QOF
- Bank charges
- Make sure you fully utilise your accounts package (e.g. http://www.iris.co.uk/)
Gift Register
Practices must maintain a gift register of all gifts made to the practice or individuals (partners and staff) with a worth > £100 (We would also recommend that reference is made to the management of gifts within the Partnership Agreement)
Please see the following link for up to date regulations: http://www.legislation.gov.uk/uksi/2015/1862/regulation/93
GP Collections
- NHS Digital publish a rolling 3 months schedule of the data collected that includes some claims data.
ICSs (Integrated Care Systems)
NHS England » Integrated care system leadership and websites
- Know your local team and contacts
NHS Pension Administration
- Check what you need to do and record how often you need to return reports etc
- NHSBSA – https://www.nhsbsa.nhs.uk/employer-hub
- Refer to https://www.fairwaytraining.com/services.aspx?courses=1
Payroll
- Cost efficient payroll
- Make sure you fully utilise your payroll package ( eg http://www.iris.co.uk/ )
- Consider outsourcing this
Primary Care Support England (PCSE)
- Be aware of their functions – https://pcse.england.nhs.uk/
- As of 1st June 2021 GP Payments and Pensions are now administered via PCSE online
- See our PCSE webpage for further details
- Service updates for payment and pension issues can be seen at News – Primary Care Support England
QOF
- Check 2023/24 guidance at and change link to Quality and Outcomes Framework guidance (england.nhs.uk)
- Check which members of the practice are responsible for which areas of QOF.
Statement of Financial Entitlement (SFE)
- Please see our Regulations webpage for the current SFE and any amendments.
- Global sum allocation formula – a reminder from the BMA how funding for GMS practices is calculated using the Carr-Hill formula, and what is taken into account.
- GMS Payment Timeframes – recorded during the PM Update on 21st July 2023
- GMS Payment Timeframes – PowerPoint Presentation
Vaccines and Immunisations
- Check our webpage for Vaccines and Immunisations – Guidance for Practices
- Practice Index Vaccs & Imms 21/22
Webinars & Podcasts on Finance
See our page for recorded webinars and podcasts to help you with all things finance.