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DBS: Wessex LMC and Client Agreement

Please read these Terms & Conditions carefully. . .


The Criminal Records Bureau (from 1st December 2012 working with the Independent Safeguarding Authority as the Disclosure and Barring Service) recommends that each Umbrella Body develops a written agreement between themselves and their clients. Therefore, the purpose of this agreement is to set out the expectations and responsibilities of both the Wessex LMC in providing the DBS service, and the clients in utilising the DBS service. 

For the purposes of this document, the Umbrella Body refers to the Wessex Local Medical Committees Limited (LMC), and the client refers to any organisation (usually a General Practice) that is utilising the service offered by the LMC. 

There are set standards required by the DBS, where it is necessary for both the LMC and the client to confirm that they are meeting their obligations as outlined in this agreement. 

The agreement includes information on the following areas:

An Overview of the Process

Key:    Umbrella Body = Wessex LMCs
           UB Client = Umbrella Body Client i.e. a General Practice
           Applicant = Member of the Practice

UB Client Applicant

Sharing of Disclosure Information between Parties

The Recruitment Decision and the Recruitment of Ex-Offenders

Storage and Retention of Disclosure Information

Verification of Applicant Identity

Security of Transmission Arrangements for Sharing Disclosure Information between the Parties

Service Levels between the Parties


Effective from the 6th April 2022, there is a decrease in DBS processing costs, as below.  This will be evident on the payment acknowledgement you will receive when processing the payment via FourteenFish:

Standard:       £40.80

Enhanced:      £60.80

Volunteer:       £10.00 (no change)

Increasingly we are receiving a number of notifications, once a DBS has been initiated by the practice and LMC work commenced, that the applicant will not be taking up the post and that the DBS is no longer required - currently where possible we refund the majority of the cost less a £5.00 admin fee. However, upon reflection this admin fee does not actually cover the payment processing costs, let alone the admin time already spent on the application, postage incurred etc, hence from the 1st February 2022 our admin fee will be aligned for both Enhanced and Standard DBS applications (as the amount of work involved in either application process is the same), postage increases and payment processing costs have also been taken into account.

Therefore, going forward we will be charging a £19.00 + VAT admin fee on Enhanced and Standard DBS applications that have been initiated by the practice and LMC work commenced on them - see Refund (a) in table below which reflects the actual amount that will be refunded in this instance. However, where an application has been initiated by the practice and no longer required or a duplicate created in error and NO work commenced on the application, then a £8.33 + VAT processing fee will be charged - see Refund (b) in table below which reflects the actual amount that will be refunded in this instance.

Payment and Invoicing Arrangements

Conditions regarding withdrawal of Service

Portability - Accepting a previously-issued DBS Check

Ultimately it is for the employer to determine whether to accept a previously-issued criminal record check.

However you should consider the following before making a decision:

Online Update Service

From 17.6.13 any applicant who applies for a DBS check can choose to join this service for £13 pa. To join, view and enter your "F" number (at the top of your application form) plus personal ID details. The benefits of this are:

Existing DBS Checks - How long is a criminal record check valid for?

There is no official expiry date for a criminal record check. Any information revealed on a certificate will be held by police at the time the check was issued.


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Updated on Wednesday, 6 April 2022 5609 views