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DBS: Wessex LMC and Client Agreement

Please read these Terms & Conditions carefully. . .


The Criminal Records Bureau (from 1st December 2012 working with the Independent Safeguarding Authority as the Disclosure and Barring Service) recommends that each Umbrella Body develops a written agreement between themselves and their clients. Therefore, the purpose of this agreement is to set out the expectations and responsibilities of both the Wessex LMC in providing the DBS service, and the clients in utilising the DBS service. 

For the purposes of this document, the Umbrella Body refers to the Wessex Local Medical Committees Limited (LMC), and the client refers to any organisation (usually a General Practice) that is utilising the service offered by the LMC. 

There are set standards required by the DBS, where it is necessary for both the LMC and the client to confirm that they are meeting their obligations as outlined in this agreement. 

The agreement includes information on the following areas:

An Overview of the Process


Key:    Umbrella Body = Wessex LMCs
           UB Client = Umbrella Body Client i.e. a General Practice
           Applicant = Member of the Practice

UB Client Applicant

Sharing of Disclosure Information between Parties

The Recruitment Decision and the Recruitment of Ex-Offenders

Storage and Retention of Disclosure Information

Verification of Applicant Identity

Security of Transmission Arrangements for Sharing Disclosure Information between the Parties

Service Levels between the Parties


The DBS set the price for their part of the checking process. The LMC put on an additional charge to cover administration

The following fees apply (Check rates are set by the DBS):

 “Volunteer" means a person engaged in an activity which involves spending time unpaid (except for travel and other approved out -of- pocket expenses), doing something which aims to benefit some third party other than or in addition to a close relative.

Payment and Invoicing Arrangements

Conditions Regarding Withdrawal of Service

Portability - Accepting a previously-issued DBS Check

Ultimately it is for the employer to determine whether to accept a previously-issued criminal record check.

However you should consider the following before making a decision:

Online Update Service

From 17.6.13 any applicant who applies for a DBS check can choose to join this service for £13 pa. To join, view and enter your "F" number (at the top of your application form) plus personal ID details. The benefits of this are:

Existing DBS Checks - How long is a criminal record check valid for?

There is no official expiry date for a criminal record check. Any information revealed on a certificate will be held by police at the time the check was issued.


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Updated on 05 July 2017 2847 views