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Covid-19 Templates, Risk Assessments (inc BAME)

We shall develop this page as time goes by as an evolving resource.

If you also have a template that you would like to share with others, please do let us know about it and we will upload here.

Guidance note to parents of children returning to school - This template can be used by practices if they so wish to give to parents who maybe looking for a GP to provide a confirmation letter on whether their child should or should not return to school.  We acknowledge and thank Hampshire County Council who's  guidance we have used in producing this template.

Risk Assessment for Temporary Cessation of Extended Hours - Kindly shared by PM Jennie Dock from Hedge End Medical Centre

Home Working Checklist - With thanks to and courtesy of Gary Hepburn - Sirius Business Services Ltd

GP Practice Open for Business Toolkit - This document has a selection of messaging templates for practices to use and adapt to inform patients on how to access primary care and that practices are "open for business".

Face Coverings in indoor settings

It is a requirement that people wear face masks or covering in most indoor settings. There are exemptions and the full details be seen on the government website that explains: -

You are expected to wear a face covering before entering any of these settings and must keep it on until you leave unless there is a reasonable excuse for removing it. More detailed advice on the application of these requirements in different settings can be found in the Government’s guidance for working safely.

You should also wear a face covering in indoor places not listed in the full guidance where social distancing may be difficult and where you will come into contact with people you do not normally meet.

Face coverings are needed in NHS settings, including hospitals and primary or community care settings, such as GP surgeries. They are also advised to be worn in care homes.

Practices are reporting increases in requests from patients for letters of exemption. The government guidance on exemptions suggests there is no requirement for evidence for exemption, therefore it should be sufficient for an individual to self-declare this. The government have produced a number of resources for the public to use to self declare exemtion. Practices are not required to provide letters of support for those who fall under the list of exemptions. Practices are under no obligation to provide letters of support for anyone who does not fall under the list of exemptions but considers them to have another reason to be exempted. General practice should decline to provide such letters. You may wish to use the following template letters to do so.

Public Transport



A number of bus companies have provided links on their websites for those who are exempt to download exemption passes and we have provided some links to bus operators across Wessex, below:

Blue Star

First Group

Salisbury Reds

Southern Vectis


Swindon Bus Company

Yellow Buses


Great Western Railway

South Western Railway


Staff Risk Assessments

Please follow this link to our page that has details on staff risk assessments during covid-19 that also includes information on the BAME group.


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Updated on Friday, 5 February 2021 2276 views